The library provides staff to open Waldomore to community groups holding programs and
meetings of an educational, cultural or civic nature. The Library Meeting Room Policy applies to
use of Waldomore and must be followed. In accordance with library policy, all meetings and
events must be free and open to the general public.
Waldomore cannot be reserved by political organization/groups, groups soliciting business or
actively selling items or services, or for sectarian religious meetings, or for events at which an
entry fee will be charged.
The first floor meeting room in Waldomore is available during the library’s regular operating
hours. No entry will be available prior to opening time and meetings must conclude (including
clean-up) prior to closing time of the library.
The library will take reservations on a first-come, first-served basis. Reservations must be made
at least one month in advance and will be taken up to one year in advance.
When making a reservation, groups will need to supply the following information:
∙Name of Organization
∙Contact Person for Organization (must be 18 or older)
∙Contact Information including email and telephone number
∙Description of Meeting or Event (must be educational or cultural)
∙Date and Time Requested (start and end time must include any preparation and clean-
up)
∙Room configuration (number of chairs and tables and how they are to be set up)
∙Verbal confirmation that both the Waldomore Meeting Room Community Use Policy and
the Library Meeting Room Policy have been reviewed and agreed to
Most meetings may be scheduled through the Library Manager and do not require fees or
deposits, except for the following:
∙Food and drink are not permitted for most meetings and events. Groups wishing to have
food and drink at Waldomore are required to submit an application form; a cleaning fee
is required.
∙For large events with over 50 people in attendance, the library requires a certificate of
insurance from the organization’s insurer.
Use of the Waldomore meeting room does not include use of outdoor spaces or patio area.
Groups should be aware that the only accessible entrance to the library’s research room and
special collections is via the elevator located in the meeting room. Visitors may come and go
from the elevator during research room hours.
A staff person is required to be on the premises while the meeting room is in use. The staff
person can assist with questions, directing people to restrooms, etc., but they are not available
for assistance with meeting preparation, clean-up or food service.
The set up for tables and chairs should be finalized at the time of reservation; any changes to
set up will need to be communicated to the Library Manager prior to the day of the reservation.
Waldomore’s antique furniture should not be moved or used for any purpose. Groups will be
liable for any damage to the Waldomore building or contents as described in the Library
Meeting Room Policy.
No open flames of any kind are permitted. This includes candles and Sterno heaters.
Use of confetti, glitter, table scatter, or tape is prohibited.
(Approved by the CHPL Board of Trustees on August 19, 2021)